This provision comprises the professional management of the overall planning, control and coordination of a Construction project, or portfolio of projects, to ensure the projects’ completion on time, within budget and according to Clients requirements’. As the Design phase progresses, we monitor the development of projects to ensure that Clients are recommended the most appropriate Design solution at the lowest possible cost without compromising the desired quality. This includes advising on schedule and procurement options that would ensure the most competitive price and fastest delivery. As Construction proceeds, we provide a full range of management services focused on monitoring and controlling the cost and schedule of the project. It is essential that project budgets be aligned with expectations for project scale, schedule, risk and quality. We deliver clear and realistic advice at the earliest possible stage of project development, so informed decisions are made at the outset. Our Project Management process covers the following areas: - Project Planning and Scheduling - Gantt-based Construction Project Planning - Construction Estimating and Budgeting Process - Cost Analysis and Control, Construction of Cost Schedules and Timing Plans - Project Status Analysis - Site Planning and Preparation - Site Management, Progress Reporting, CDM Management - Appointment of Design Team, Specialized Consultants and Contractors - Client Core Team and Contractor Coordination >Identification and Recommendation of Design
Quantity Surveying & Cost Consultancy
Controlling cost is a major component of Construction Project Management; this provision addresses the activities undertaken by Ottis Projects to control expenditure and to obtain the best value for money on major building and civil Engineering investments. Ottis Projects provides complete cost planning and cost control services to protect the Client’s financial interests, and to ensure project completion on budget. Our Quantity Surveyors are specialized in becoming integral members of the project team, ensuring that cost control is an active and dynamic process that manages, controls, and anticipates Construction costs. The approach taken is based on best value principles that ensure the emphasis of our service is on understanding and achieving the Client’s objectives. We actively promote the latest developments in procurement and the changing culture in the industry. We continually build on traditional principles and methods, and best practices established by leading Quantity Surveying companies around the world. But what makes us really competitive in this field is our extensive local experience that allows us to foresee possible costs and uncover any issues that would influence cost planning, better than our international counterparts. Ottis Projects protective Quantity Surveying services include: Estimating & Cost Planning, Tender Procurement, Contract Advice & Documentation, Cost Control & Monitoring, and Contract Administration, Valuation & Final Account. These services are offered throughout the project life cycle starting from feasibility phase through to final account preparation and agreement. The following is a detailed explanation of Ottis Projects duties under Quantity Surveying provision throughout project phases: Feasibility Analysis Phase: - Preparing estimates to enable establishment of a realistic budget and analysis. Design Development Phase: - Preparing progressive elemental estimates as the planning progresses and reconciling each one with the budget. - Assisting the Design team in obtaining economical Design solutions through value Engineering and value management involving cost studies, cost comparisons and lifecycle cost analysis. Tendering Phase: - Advising on the type of contract to be adopted. - Drafting contract clauses to suit the special circumstances of the project and to promote an optimal allocation of risks and a partnering relationship with the Contractor. - Practicing fair and equitable Tendering procedures. - Obtaining competitive prices from selected Contractors by Tendering with Bills of Quantities or by adaptation of this system to suit the particular requirements of the project time constraints and partnering arrangements with the Contractor. Post-Contract Phase: - Valuing the work in progress on site and recommending amounts of interim payments. - Measuring and valuing variations to the contract in accordance with the contract rates. - Preparing progressive financial statements regularly during the Construction period to keep the employer informed of the financial status of the project. - Assisting the Architect in the administration and interpretation of the contract conditions to avoid or minimize claims from the Contractor. - Examining, evaluating and negotiating any Contractor’s claims that may arise from under the contract. - Preparing the final account that is a detailed statement of the final contract sum.
Contract Management
Attempting to resolve disputes can, by recourse to litigation or arbitration, be exorbitantly expensive – sufficient to deter many just claimants. There are, however, alternative forms of dispute resolution which have evolved in recent years that are quick, relatively inexpensive and should be considered as an effective way to obtain redress including adjudication, mediation, conciliation and expert determination. Ottis Projects provides a proactive and commercial service helping our Clients to resolve outstanding disputes expediently whilst keeping legal costs to a minimum. The strategy implemented for each appointment is tailored and agreed specifically to suit the merits of each situation. We assist Clients to recover monies to which they are entitled, resist spurious claims or mitigate loss in the unfortunate circumstances that the company is proven to be at fault. Ottis Projects contract management and dispute resolution services include: - Contract negotiations - Contract Documentation Inspection and warranty collection - Final sign-offs and approvals - Claims preparation and analysis - Creation of project brief, specification and objectives - Manage final account negotiations - Contract administration, Valuations & Final Accounts